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Subject Author Date
Can computers automate accounting? mttmwsn@gmail.com 12-07-2007
Posted by mttmwsn@gmail.com on December 7, 2007, 12:29 pm
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 In my department we review our bills.
Mainly we look for non-allowable costs and bills without
substantiation.
Then we add up the bills and compare them to what AP sends out.
Can't a computer do this?

Posted by Rocinante on December 8, 2007, 3:37 am
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 On Fri, 7 Dec 2007 09:29:14 -0800 (PST), mttmwsn@gmail.com wrote:

> In my department we review our bills.
> Mainly we look for non-allowable costs and bills without
> substantiation.
> Then we add up the bills and compare them to what AP sends out.
> Can't a computer do this?

I assume you want to ensure that A/P is processing only what you authorized
to be paid on the invoices. You could set up a spreadsheet and enter the
bills before you hand them over to A/P for processing. You could ask A/P to
generate a payables report based on your g/l code and compare it with your
spreadsheet before they cut checks. However, you are creating unnecessary
work for all if your A/P dept. is competent and follows internal controls.
Just indicate what you want paid on the invoice by highlighting it or
red-lining an amount and let A/P take care of it. Have an admin. make
copies and file them before they are sent to A/P.

--
"Technology is dominated by two types of people:
Those who understand what they do not manage.
Those who manage what they do not understand."

RocinanteREMOVETHIS@gmail.com
12/8/2007 3:18:17 AM

Posted by Carla on December 10, 2007, 5:00 pm
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Quick & dirty might be a pen & paper log sheet. Guess it depends on
what kind of volume you're looking at.

Not sure from your post what you might want a computer to do - other
than the suggested spreadsheet. There's not going to be a substitute
for a human being looking at the invoices to make sure they are
accurate.


> On Fri, 7 Dec 2007 09:29:14 -0800 (PST), mttm...@gmail.com wrote:
> > In my department we review our bills.
> > Mainly we look for non-allowable costs and bills without
> > substantiation.
> > Then we add up the bills and compare them to what AP sends out.
> > Can't a computer do this?
>

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