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Posted by Craig on December 6, 2008, 5:06 pm
Please log in for more thread options Marc is correct in that you do not use cash drop right before closing. We
only use a cash drop when we are minimally staffed and have a large amount
of cash in the drawer. For security reasons(if we got robbed we wouldn't
lose all the money we dropped out of the drawer)we do a cash drop. There are
other considerations to take into account when you consider entering opening
and closing amounts. If you are integrated with QuickBooks, depending on
your procedures, you may or may not enter open/close amounts. For instance
we don't enter opening amounts, but we do enter closing amounts. This is
because of the way we, and in turn QuickBooks, are doing certain things when
we post to QuickBooks. To learn the proper way to handle things there is a
KB article on customersource that explains this.
Craig
> You are correct about cash drops. They are used throughout the day to
> prevent having large amounts of cash in the drawer. The amount you pull on
> a cash drop is in the day's figures, but is not expected in the closing
> count, so you do not add those cash 'pulls' in when you count out at
> closing. There is no reason to use a cash drop once you are closing out
> the drawer.
>
> Your basic outline of procedures is correct, but may vary slightly from
> store to store. For example, if there is only one cashier, you may not
> need to count again before opening. If a different cashier is going to use
> the drawer however, it is a good idea to have them count. This way each
> cashier is responsible and accountable for their drawer. We always leave
> $75.00 in the drawer, so we skip entering the drawer opening amounts and
> don't count the $75 we leave in the drawer after closing out. These are
> just shortcuts to save time.
>
> Marc
>
>> Our shift is a full day so there are no customers in the store during
>> drawer
>> counting.
>>
>> According to the RMS manual cash drop is used to take money out of the
>> drawer.
>> Here is what the manual says:
>>
>> You would perform a cash drop for different reasons. Assume, for example,
>> you find that there is a large amount of cash in your drawer. For
>> security
>> reasons, you can take some cash out of the drawer and put it in a safer
>> place
>> (i.e. bank). To do this, perform a cash drop.
>> Although the cash is no longer in your drawer, Store Operations will
>> still
>> include that amount in your total sales for the day. You can find this
>> amount
>> displayed on your Z report.
>>
>>
>>
>> "Joie" wrote:
>>
>>> If you have happen to have only one POS cashier, I dont think counting
>>> between shift is a good idea since it will take sometime and customers
>>> are
>>> waiting at cashier
>>>
>>> I think cash Drop is to add money into the drawer but i may be wrong
>>>
>>> Regards.
>>> Joie
>>>
>>> > Is this process correct?
>>> >
>>> > At shift opening:
>>> > Count drawer and enter opening amounts
>>> > process transactions throughout day
>>> >
>>> > at end of day:
>>> > Count cash
>>> > perfrom cash drop to remove excess cash from drawer
>>> > count cash, count credit card receipts, count other tender types
>>> > Enter closing amounts
>>> > print x report to confirm numbers
>>> > print z report to close out day
>>> >
>>> > Does this procedure make sense?
>>>
>>>
>>>
>
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