Automatic number assignment

Posted by George Stevenson on September 14, 2006, 2:17 pm

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Can someone tell me how to turn off having check numbers automatically
assigned when you are doing automatic bill payment? The number is being
assigned in QuickBooks, but when it comes back from the bank, the
transactions won't match up because the transaction from the bank after its
been paid has no number assigned, but the transaction in my check register
does have a number assigned.

I want to turn off automatic number assignment in quick books

Posted by Allan Martin on September 14, 2006, 2:22 pm

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> Can someone tell me how to turn off having check numbers automatically

> assigned when you are doing automatic bill payment? The number is being

> assigned in QuickBooks, but when it comes back from the bank, the

> transactions won't match up because the transaction from the bank after

> its been paid has no number assigned, but the transaction in my check

> register does have a number assigned.

> I want to turn off automatic number assignment in quick books

Memorize the transaction with some thing other than a check number in the
check number field. Use all alpha characters.

Posted by Ken on September 23, 2006, 3:25 am

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I wish one could turn off automatic numbering in the case of cheques.

I use internet banking for nearly all payments, and the assigned cheque
number is therefore meaningless and makes it difficult to distinguish
between genuine cheques and other payments.

Allan's suggestion is a good one for regular payments, which I take it
to be your concern. I hadn't thought of it.

For interest, the workaround I use is to give a non-cheque payment a
negative number. QB will then automatically give the next payment the
next negative number until I switch to a positive number for a cheque
payment. The negative numbers are meaningless but because they are
preceded by a minus sign I know to ignore them.

For once-off payments, the negative numbering approach may be a simpler
option than the memorised transaction approach.

Ken

George Stevenson wrote:

> Can someone tell me how to turn off having check numbers automatically

> assigned when you are doing automatic bill payment? The number is being

> assigned in QuickBooks, but when it comes back from the bank, the

> transactions won't match up because the transaction from the bank after its

> been paid has no number assigned, but the transaction in my check register

> does have a number assigned.

> I want to turn off automatic number assignment in quick books