Check catagorizing?

Posted by nicklaswolff on July 24, 2007, 12:12 pm

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Hello people
I have installed quickbooks and helped setting up online banking for a
friends business.

The only thing she apparently intended to use quickbooks for, was
getting details about the checks she has been writing from her
checking account. With these details about payees, she says quickbooks
should be able to catagorize her expenses for her(if we catagorize the
payee names first).

I have been trying to find information about this. Seems to me this is
not at all the point of quickbooks. But i might be wrong, so can
anyone steer me in the right direction here please?

If this feature exist, whats the name of it in quickbooks Pro 2006?

Thanks
Nicklas

Posted by RebelGraffiti on July 24, 2007, 12:47 pm

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nicklaswolff@gmail.com wrote:

> Hello people

> I have installed quickbooks and helped setting up online banking for a

> friends business.

> The only thing she apparently intended to use quickbooks for, was

> getting details about the checks she has been writing from her

> checking account. With these details about payees, she says quickbooks

> should be able to catagorize her expenses for her(if we catagorize the

> payee names first).

> I have been trying to find information about this. Seems to me this is

> not at all the point of quickbooks. But i might be wrong, so can

> anyone steer me in the right direction here please?

> If this feature exist, whats the name of it in quickbooks Pro 2006?

> Thanks

> Nicklas

She should have gotten Quicken. It would have been cheaper for her.

Quickbooks can automatically remember the last account used for a payee
name but:

1. You have to set it to recall the last transaction in the Edit >
Preferences menu.

2. A transaction for that payee has to happen and be properly posted to
give QB something to recall for the next time.

3. They're not called categories in QB, they're accounts.

4. Changing the funding account from checking to credit card will cause
QB to forget the account for that payee.

--
Tara

Posted by nicklaswolff on July 24, 2007, 1:21 pm

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> nicklaswo...@gmail.com wrote:

> > Hello people

> > I have installed quickbooks and helped setting up online banking for a

> > friends business.

> > The only thing she apparently intended to use quickbooks for, was

> > getting details about the checks she has been writing from her

> > checking account. With these details about payees, she says quickbooks

> > should be able to catagorize her expenses for her(if we catagorize the

> > payee names first).

> > I have been trying to find information about this. Seems to me this is

> > not at all the point of quickbooks. But i might be wrong, so can

> > anyone steer me in the right direction here please?

> > If this feature exist, whats the name of it in quickbooks Pro 2006?

> > Thanks

> > Nicklas

> She should have gotten Quicken. It would have been cheaper for her.

> Quickbooks can automatically remember the last account used for a payee

> name but:

> 1. You have to set it to recall the last transaction in the Edit >

> Preferences menu.

> 2. A transaction for that payee has to happen and be properly posted to

> give QB something to recall for the next time.

> 3. They're not called categories in QB, they're accounts.

> 4. Changing the funding account from checking to credit card will cause

> QB to forget the account for that payee.

> --

> Tara- Hide quoted text -

> - Show quoted text -

Thanks alot tara. Very helpfull information, got alot further with it.
Being able to use those accounts/catagories now.
Not sure i need this though? :

1. You have to set it to recall the last transaction in the Edit >

> Preferences menu.

What does it do?

Posted by RebelGraffiti on July 24, 2007, 1:31 pm

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nicklaswolff@gmail.com wrote:

> Thanks alot tara. Very helpfull information, got alot further with it.

> Being able to use those accounts/catagories now.

> Not sure i need this though? :

> 1. You have to set it to recall the last transaction in the Edit >

>> Preferences menu.

> What does it do?

Quickbooks will not automatically categorize anything unless you enable
the feature to "recall the last transaction for this payee."

--
Tara

Posted by nicklaswolff on July 24, 2007, 10:01 pm

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> nicklaswo...@gmail.com wrote:

> > Thanks alot tara. Very helpfull information, got alot further with it.

> > Being able to use those accounts/catagories now.

> > Not sure i need this though? :

> > 1. You have to set it to recall the last transaction in the Edit >

> >> Preferences menu.

> > What does it do?

> Quickbooks will not automatically categorize anything unless you enable

> the feature to "recall the last transaction for this payee."

> --

> Tara

Oh ok i see, thank you..

Ive been messing around with this a bit.. My problem is now that alot
of the payee's information is simple ''CHECK", which i cant catagorize
upon.. So now it seems my friend has to use the "write checks"
function everytime she writes a check, to catagorize effectively.
Which means i should also have the opening balance set up and then she
should also type in deposits everytime she makes one..

Am i right in this conclusion?
Or is there another way to identify the payee so that i can catagorize
the expenses for her?

Please help..