Enter Bills and Recieve Bills

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Subject Author Date Enter Bills and Recieve Bills Kevin 06-01-2008  Re: Enter Bills and Recieve Bills Golden California Girls 06-02-2008  Re: Enter Bills and Recieve Bills Haskel LaPort 06-02-2008  Re: Enter Bills and Recieve Bills Kevin 06-02-2008  Re: Enter Bills and Recieve Bills Golden California Girls 06-02-2008  Re: Enter Bills and Recieve Bills Haskel LaPort 06-03-2008  Re: Enter Bills and Recieve Bills aps 06-04-2008
Posted by Kevin on June 1, 2008, 2:07 pm Please log in for more thread options When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. Posted by Golden California Girls on June 2, 2008, 2:24 am Please log in for more thread options Kevin wrote: > When I pick up items at many of my vendors, I use the "recieve items" window > to input the inventory items or expenses from this transaction. I will do > this several times throughout a billing period, then at the vendor sends me > a bill. I then use "Enter bill for received items" to pay for those items. > Unfortunately I will see individual listings for each occassion that I > purchased from that vendor and I must select them one at a time. Isn't there > some way to keep a running tally of items through the month and then assign > them all to one invoice when it arrives? > > Example... > Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow > I purchase 10 more widgets on invoice 1002 then at the end of the month I > get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and > give a total amount to pay. If I use the system described above, I will have > 2 invoices or item receipts to assign to 1 bill but QB only lets me select > one at a time. And you have two invoices so you have two bills. What was the question? Posted by Haskel LaPort on June 2, 2008, 10:41 am Please log in for more thread options > Kevin wrote: >> When I pick up items at many of my vendors, I use the "recieve items" >> window to input the inventory items or expenses from this transaction. I >> will do this several times throughout a billing period, then at the >> vendor sends me a bill. I then use "Enter bill for received items" to pay >> for those items. Unfortunately I will see individual listings for each >> occassion that I purchased from that vendor and I must select them one at >> a time. Isn't there some way to keep a running tally of items through the >> month and then assign them all to one invoice when it arrives? >> >> Example... >> Today I go to Vendor A and purchase 10 widgets on invoice 1001 then >> tomorrow I purchase 10 more widgets on invoice 1002 then at the end of >> the month I get a statement from Vendor A which lists Invoice 1001 & >> Invoice 1002 and give a total amount to pay. If I use the system >> described above, I will have 2 invoices or item receipts to assign to 1 >> bill but QB only lets me select one at a time. > > And you have two invoices so you have two bills. What was the question? Agreed, what are your asking? Posted by Kevin on June 2, 2008, 4:38 pm Please log in for more thread options > Kevin wrote: >> When I pick up items at many of my vendors, I use the "recieve items" >> window to input the inventory items or expenses from this transaction. I >> will do this several times throughout a billing period, then at the >> vendor sends me a bill. I then use "Enter bill for received items" to pay >> for those items. Unfortunately I will see individual listings for each >> occassion that I purchased from that vendor and I must select them one at >> a time. Isn't there some way to keep a running tally of items through the >> month and then assign them all to one invoice when it arrives? >> >> Example... >> Today I go to Vendor A and purchase 10 widgets on invoice 1001 then >> tomorrow I purchase 10 more widgets on invoice 1002 then at the end of >> the month I get a statement from Vendor A which lists Invoice 1001 & >> Invoice 1002 and give a total amount to pay. If I use the system >> described above, I will have 2 invoices or item receipts to assign to 1 >> bill but QB only lets me select one at a time. > > And you have two invoices so you have two bills. What was the question? In reality, I have two invoices but only one bill. When I purchase items throughout the month, I am not expected to make any payments until the vendor sends my statement at the end of the month. This statement is a cumulation of the months purchases, with one amount to be owed. Posted by Golden California Girls on June 2, 2008, 8:30 pm Please log in for more thread options Kevin wrote: >> Kevin wrote: >>> When I pick up items at many of my vendors, I use the "recieve items" >>> window to input the inventory items or expenses from this transaction. I >>> will do this several times throughout a billing period, then at the >>> vendor sends me a bill. I then use "Enter bill for received items" to pay >>> for those items. Unfortunately I will see individual listings for each >>> occassion that I purchased from that vendor and I must select them one at >>> a time. Isn't there some way to keep a running tally of items through the >>> month and then assign them all to one invoice when it arrives? >>> >>> Example... >>> Today I go to Vendor A and purchase 10 widgets on invoice 1001 then >>> tomorrow I purchase 10 more widgets on invoice 1002 then at the end of >>> the month I get a statement from Vendor A which lists Invoice 1001 & >>> Invoice 1002 and give a total amount to pay. If I use the system >>> described above, I will have 2 invoices or item receipts to assign to 1 >>> bill but QB only lets me select one at a time. >> And you have two invoices so you have two bills. What was the question? > > In reality, I have two invoices but only one bill. When I purchase items > throughout the month, I am not expected to make any payments until the > vendor sends my statement at the end of the month. This statement is a > cumulation of the months purchases, with one amount to be owed. A statement is a courtesy, not a bill. [1] Once you have determined that all invoices and credits on the statement are in your system the proper file for it is circular. See Uniform Commercial Code. The invoice is the bill, pay off the invoice. And yes QB will support a due date of end of month. [1] Exception vendor not covered by UCC e.g. phone. Similar Threads Posted "Enter Bills" QB 2007 question... September 25, 2007, 1:57 pm How to pay bills when DBA? March 28, 2005, 7:43 am Columns in "Pay Bills" October 11, 2007, 1:16 pm Paying bills October 11, 2008, 2:24 pm How to print all bills? March 30, 2005, 6:39 am part payment of bills March 31, 2007, 8:17 am Query regarding payment of bills March 31, 2007, 8:21 am Why Show All Bills is Default November 12, 2007, 1:50 pm A possible new way to tranfer money or pay bills February 3, 2009, 10:07 am handling taxes on bills March 9, 2009, 8:02 pm