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Subject Author Date
How do I....? Inabón Yunes 05-17-2008
Posted by Inabón Yunes on May 17, 2008, 7:30 am
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 I received a check from a client. This check covered the service I provided
plus an amount spent in materials that the customer was going to reimburse.
How do I split the payment? I want QBooks to place the part of the check
for the service as income but the reimbursed part as a budget neutral
transaction.



Posted by Laura on May 17, 2008, 8:29 am
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>I received a check from a client. This check covered the service I
>provided plus an amount spent in materials that the customer was going to
>reimburse.
> How do I split the payment? I want QBooks to place the part of the check
> for the service as income but the reimbursed part as a budget neutral
> transaction.

Record your expense for the materials as you normally do but include the
customer name on the invoice. Also, check off the box marked billable.

Now create an invoice for the customer. You should be prompted to include
time & costs for this customer. Add those to the invoice. Now you can apply
his entire check for services & materials. The material piece will get
debited to expense on your vendor invoice and credited on your customer
invoice to net to zero.


Posted by Inabón Yunes on May 18, 2008, 8:51 pm
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I tried it but to no avail!
First, I am new to Quickbooks and don't know what you mean by entering
expenses as usual
Second, I clicked on Time/Costs but there were no transactions there. The
invoice was full but no transactions to check billable.
I have QB 2006.
I hope you can give me a way to record payments minus the money reimbursed.
I want in my bank account only what I have to pay taxes for.

iy

>>I received a check from a client. This check covered the service I
>>provided plus an amount spent in materials that the customer was going to
>>reimburse.
>> How do I split the payment? I want QBooks to place the part of the check
>> for the service as income but the reimbursed part as a budget neutral
>> transaction.
>
> Record your expense for the materials as you normally do but include the
> customer name on the invoice. Also, check off the box marked billable.
>
> Now create an invoice for the customer. You should be prompted to include
> time & costs for this customer. Add those to the invoice. Now you can
> apply his entire check for services & materials. The material piece will
> get debited to expense on your vendor invoice and credited on your
> customer invoice to net to zero.



Posted by Laura on May 18, 2008, 9:43 pm
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When you enter a bill or write a check to a vendor, include the details that
you want to charge the customer on their own line. Enter the customer name
and click on the "billable" check box. Now when you invoice the customer
click on the "Add time/costs" button on the invoice. Check the time and
expense tabs so that you can select the appropriate entries for that
customer.

--
Laura



>I tried it but to no avail!
> First, I am new to Quickbooks and don't know what you mean by entering
> expenses as usual
> Second, I clicked on Time/Costs but there were no transactions there. The
> invoice was full but no transactions to check billable.
> I have QB 2006.
> I hope you can give me a way to record payments minus the money
> reimbursed. I want in my bank account only what I have to pay taxes for.
>
> iy
>
>>>I received a check from a client. This check covered the service I
>>>provided plus an amount spent in materials that the customer was going to
>>>reimburse.
>>> How do I split the payment? I want QBooks to place the part of the
>>> check for the service as income but the reimbursed part as a budget
>>> neutral transaction.
>>
>> Record your expense for the materials as you normally do but include the
>> customer name on the invoice. Also, check off the box marked billable.
>>
>> Now create an invoice for the customer. You should be prompted to include
>> time & costs for this customer. Add those to the invoice. Now you can
>> apply his entire check for services & materials. The material piece will
>> get debited to expense on your vendor invoice and credited on your
>> customer invoice to net to zero.
>
>


Posted by Haskel LaPort on May 19, 2008, 9:46 am
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>I tried it but to no avail!
> First, I am new to Quickbooks and don't know what you mean by entering
> expenses as usual
> Second, I clicked on Time/Costs but there were no transactions there. The
> invoice was full but no transactions to check billable.
> I have QB 2006.
> I hope you can give me a way to record payments minus the money
> reimbursed. I want in my bank account only what I have to pay taxes for.


How can anyone help you if we have no idea what you recorded in QuickBooks
prior to the receipt of cash.





>
> iy
>
>>>I received a check from a client. This check covered the service I
>>>provided plus an amount spent in materials that the customer was going to
>>>reimburse.
>>> How do I split the payment? I want QBooks to place the part of the
>>> check for the service as income but the reimbursed part as a budget
>>> neutral transaction.
>>
>> Record your expense for the materials as you normally do but include the
>> customer name on the invoice. Also, check off the box marked billable.
>>
>> Now create an invoice for the customer. You should be prompted to include
>> time & costs for this customer. Add those to the invoice. Now you can
>> apply his entire check for services & materials. The material piece will
>> get debited to expense on your vendor invoice and credited on your
>> customer invoice to net to zero.
>
>

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