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How do I put a voided invoice's items back to an "uninvoiced" (billable) state?

  
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Subject Author Date
How do I put a voided invoice's items back to an "uninvoiced" (billable) state? kimer in NH 10-18-2007
Posted by kimer in NH on October 18, 2007, 10:56 am
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 I "voided" an invoice, and the items are still showing up as
"invoiced". I need them to be "billable" again.

How can I do this? I've gone to "delete invoice", but I get the
warning dialogue box that says deleting it will not change the billed
state of the items.

??? how do I get these items back to billable? There's hundreds!

Thanks...


Posted by szymas8 on October 18, 2007, 11:25 am
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> I "voided" an invoice, and the items are still showing up as
> "invoiced". I need them to be "billable" again.
>
> How can I do this? I've gone to "delete invoice", but I get the
> warning dialogue box that says deleting it will not change the billed
> state of the items.
>
> ??? how do I get these items back to billable? There's hundreds!
>
> Thanks...

Enter the charges back into the amount column and remove the word VOID
from the memo at the bottom of the invoice.


Posted by L on October 21, 2007, 2:10 am
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>> I "voided" an invoice, and the items are still showing up as
>> "invoiced". I need them to be "billable" again.
>>
>> How can I do this? I've gone to "delete invoice", but I get the
>> warning dialogue box that says deleting it will not change the billed
>> state of the items.
>>
>> ??? how do I get these items back to billable? There's hundreds!
>>
>> Thanks...
>
> Enter the charges back into the amount column and remove the word VOID
> from the memo at the bottom of the invoice.
>

No - the invoice is not the issue. The OP WANTS the invoice to be void.

There are items purchased for use by the customer, which were coded as
'billable' to the customer. The OP created an invoice, used the time/costs
button to assign the billable items to the customer.. this marked those
items as having been 'billed'.

Now, for some reason, the OP needed to void the invoice - and the items,
which are not NOT billed, are still marked as such.



Posted by L on October 21, 2007, 2:20 am
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>I "voided" an invoice, and the items are still showing up as
> "invoiced". I need them to be "billable" again.
>
> How can I do this? I've gone to "delete invoice", but I get the
> warning dialogue box that says deleting it will not change the billed
> state of the items.
>
> ??? how do I get these items back to billable? There's hundreds!
>
I don't think you can.
'Flowing' the costs into an invoice and then deleting the lines, is actually
the only way I know of to force items to be marked as 'billed'. The
situation comes up when you do a 'bid' job but still want to track the
expenses for the job. Leaving QB to it's own devices, you get tons of
'unbilled' expenses on reports -- even after the estimate has been billed.
So, on the final invoice, you use the time/costs button to flow in the
costs... save the invoice.... and then open it and delete the time/costs
lines in order to force them into a billed status (which is why we have not
ventured into job costing reporting).

I'm not in the office with my QB program and helpfile, but have you checked
the helpfile under 'reimbursable expenses'? If there is a method to make
items billable again, it would be in there.



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