Memorized Transactions as Reminder Entries

Posted by Fred Marshall on December 30, 2008, 2:37 pm

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I'm using memorized (and scheduled to repeat) transactions to enter monthly
payments in a check register.

In one case, the payments are actually done by automatic transfer - so they
aren't actually "checks" but this works fine because the entries are made
but once and the payments are made but once.

In another case, payroll liabilities, the idea is to remind that the check
has to be prepared. In this case, the memorized / scheduled transaction is
intended to be a reminder that an actual check has to be prepared. The
problem is deciding which one to delete after preparing the real check.
They both show as "checks".

I suppose I could delete the "dummy" transaction before preparing the real
one. But that requires a "rule" for bookkeeping. Not a difficult one but
an added thing to remember.

Other suggestions would be appreciated.

Fred

Posted by Laura on December 30, 2008, 8:19 pm

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> I'm using memorized (and scheduled to repeat) transactions to enter

> monthly payments in a check register.

> In one case, the payments are actually done by automatic transfer - so

> they aren't actually "checks" but this works fine because the entries are

> made but once and the payments are made but once.

> In another case, payroll liabilities, the idea is to remind that the check

> has to be prepared. In this case, the memorized / scheduled transaction

> is intended to be a reminder that an actual check has to be prepared. The

> problem is deciding which one to delete after preparing the real check.

> They both show as "checks".

> I suppose I could delete the "dummy" transaction before preparing the real

> one. But that requires a "rule" for bookkeeping. Not a difficult one but

> an added thing to remember.

> Other suggestions would be appreciated.

> Fred

Take a look at the To-Do list under the Company menu. This might be your
answer.

Create your liability check dated in the future and set an To-Do item to
remind you to actually mail the check (or go online to submit the payment).