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Subject Author Date
Multiple Copies of QB PT 01-06-2007
Posted by PT on January 6, 2007, 2:25 pm
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 I'm the treasurer/bookkeeper for a local non-profit. I keep the records on
my home computer on QB 2005 Pro with the payroll option. I'd like to have a
second copy of QB at the organization, primarily for enabling the director
to produce reports. I assume we'd have to purchase a second copy for the
office.

Would this second copy also have to include the payroll option, assuming all
data entry and payroll activity (preparing paychecks, and associated payroll
tax forms and payments) continued to be done exclusively on my own computer?

--
PT



Posted by HeyBub on January 6, 2007, 2:47 pm
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 PT wrote:
> I'm the treasurer/bookkeeper for a local non-profit. I keep the
> records on my home computer on QB 2005 Pro with the payroll option.
> I'd like to have a second copy of QB at the organization, primarily
> for enabling the director to produce reports. I assume we'd have to
> purchase a second copy for the office.
>
> Would this second copy also have to include the payroll option,
> assuming all data entry and payroll activity (preparing paychecks,
> and associated payroll tax forms and payments) continued to be done
> exclusively on my own computer?

1. Can you GET a second copy of QB2005?

2. Where are the data? You can't have two copies of the data file. The
office copy can run from a backup of your home copy BUT - ANY changes done
on the office copy WILL NOT and cannot be reflected on the "master" database
at your home.

3. You'll hav to train the director on how to use QB and answer innumerable
questions for the rest of your life.

Better would be to prepare the reports he needs routinely and deliver hard
copies to his in-box.



Posted by scfundogs on January 6, 2007, 3:07 pm
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>
> Would this second copy also have to include the payroll option,
> assuming all data entry and payroll activity (preparing paychecks, and
> associated payroll tax forms and payments) continued to be done
> exclusively on my own computer?

No. The payroll option is tied to the EIN, not the software
registration. Just copy the company file to the other computer and all
should work fine.

--
Tara


Posted by Laura on January 6, 2007, 3:36 pm
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>
>>
>> Would this second copy also have to include the payroll option, assuming
>> all data entry and payroll activity (preparing paychecks, and associated
>> payroll tax forms and payments) continued to be done exclusively on my
>> own computer?
>
> No. The payroll option is tied to the EIN, not the software registration.
> Just copy the company file to the other computer and all should work fine.

Tara,

what about license violations? Is that an issue here?


Posted by scfundogs on January 6, 2007, 4:21 pm
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>
>>
>>>
>>> Would this second copy also have to include the payroll option,
>>> assuming all data entry and payroll activity (preparing paychecks, and
>>> associated payroll tax forms and payments) continued to be done
>>> exclusively on my own computer?
>>
>> No. The payroll option is tied to the EIN, not the software
>> registration. Just copy the company file to the other computer and all
>> should work fine.
>
> Tara,
>
> what about license violations? Is that an issue here?

In what manner? The payroll subscription is paid for, both copies of
the software would be legally purchased and registered. Payroll would
continue to be run from the bookkeper's computer.

--
Tara


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