Payroll liabilities report does not match General Ledger

Posted by Frank on March 28, 2009, 3:21 pm

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I'm helping my wife with some accounting on QB Premium Manufacturing
and Wholesale 2009 and am not terribly familiar with QB. The General
Ledger shows a balance of $135.46 for the Payroll Liabilities account,
but the Payroll Liabilities report shows a $2.70 balance for our state
unemployment agency only. She has no employees at this time and all
payroll taxes have been paid for previous employees. The balance on
the report and the GL should be zero (0).

I don't have a clue why they don't balance and don't really care. I
just want both to be zero.

I'm thinking to use the Adjust Payroll Liabilies function to adjust
the $2.70 then use a GL entry to adjust the GL account to zero. I
don't, however, want to get things so fouled up it'll take a
Quickbooks programmer to set things right ;o)

Am I ok with my plan?

Many thanks

Posted by Haskel LaPort on March 28, 2009, 3:52 pm

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Go for it.

> I'm helping my wife with some accounting on QB Premium Manufacturing

> and Wholesale 2009 and am not terribly familiar with QB. The General

> Ledger shows a balance of $135.46 for the Payroll Liabilities account,

> but the Payroll Liabilities report shows a $2.70 balance for our state

> unemployment agency only. She has no employees at this time and all

> payroll taxes have been paid for previous employees. The balance on

> the report and the GL should be zero (0).

> I don't have a clue why they don't balance and don't really care. I

> just want both to be zero.

> I'm thinking to use the Adjust Payroll Liabilies function to adjust

> the $2.70 then use a GL entry to adjust the GL account to zero. I

> don't, however, want to get things so fouled up it'll take a

> Quickbooks programmer to set things right ;o)

> Am I ok with my plan?

> Many thanks

Posted by Frank on March 29, 2009, 1:57 pm

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'preciate it. I felt pretty good about it, but I've done things in QB
in the past that seemed perfectly logical and fouled things up
royally.

> Go for it.

> > I'm helping my wife with some accounting on QB Premium Manufacturing

> > and Wholesale 2009 and am not terribly familiar with QB. =A0The General

> > Ledger shows a balance of $135.46 for the Payroll Liabilities account,

> > but the Payroll Liabilities report shows a $2.70 balance for our state

> > unemployment agency only. =A0She has no employees at this time and all

> > payroll taxes have been paid for previous employees. =A0The balance on

> > the report and the GL should be zero (0).

> > I don't have a clue why they don't balance and don't really care. =A0I

> > just want both to be zero.

> > I'm thinking to use the Adjust Payroll Liabilies function to adjust

> > the $2.70 then use a GL entry to adjust the GL account to zero. =A0I

> > don't, however, want to get things so fouled up it'll take a

> > Quickbooks programmer to set things right ;o)

> > Am I ok with my plan?

> > Many thanks- Hide quoted text -

> - Show quoted text -

Posted by Haskel LaPort on March 30, 2009, 8:34 am

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Wait for a sign above.

'preciate it. I felt pretty good about it, but I've done things in QB
in the past that seemed perfectly logical and fouled things up
royally.

> Go for it.

> > I'm helping my wife with some accounting on QB Premium Manufacturing

> > and Wholesale 2009 and am not terribly familiar with QB. The General

> > Ledger shows a balance of $135.46 for the Payroll Liabilities account,

> > but the Payroll Liabilities report shows a $2.70 balance for our state

> > unemployment agency only. She has no employees at this time and all

> > payroll taxes have been paid for previous employees. The balance on

> > the report and the GL should be zero (0).

> > I don't have a clue why they don't balance and don't really care. I

> > just want both to be zero.

> > I'm thinking to use the Adjust Payroll Liabilies function to adjust

> > the $2.70 then use a GL entry to adjust the GL account to zero. I

> > don't, however, want to get things so fouled up it'll take a

> > Quickbooks programmer to set things right ;o)

> > Am I ok with my plan?

> > Many thanks- Hide quoted text -

> - Show quoted text -

Posted by Chips on March 30, 2009, 1:13 pm

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When you pay payroll liabilities, you may need to do it by using a
"laibility check" rather than a regular check.

The QB payroll system keeps track of the payroll liabilities separately from
the chart of accounts. Paying by a regular check does not adjust the payroll
liabilities in the payroll system.

Also, journal entries do not change the payroll liability report and can
cause differences between the chart of accounts and the payroll liabilities
report.

Don't know what kind of payroll service you are using.

You may need to get someone who understands this in QB to check it out, or
dig into the payroll services manual.

But if you do as you suggest, it may work fine. If you can't make it come
out right, then get help. You can always keep track of what you do and
reverse it if needed.

GC

> I'm helping my wife with some accounting on QB Premium Manufacturing

> and Wholesale 2009 and am not terribly familiar with QB. The General

> Ledger shows a balance of $135.46 for the Payroll Liabilities account,

> but the Payroll Liabilities report shows a $2.70 balance for our state

> unemployment agency only. She has no employees at this time and all

> payroll taxes have been paid for previous employees. The balance on

> the report and the GL should be zero (0).

> I don't have a clue why they don't balance and don't really care. I

> just want both to be zero.

> I'm thinking to use the Adjust Payroll Liabilies function to adjust

> the $2.70 then use a GL entry to adjust the GL account to zero. I

> don't, however, want to get things so fouled up it'll take a

> Quickbooks programmer to set things right ;o)

> Am I ok with my plan?

> Many thanks