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Subject Author Date
QuickBooks List as Read-Only Alex 04-09-2007
Posted by Alex on April 9, 2007, 2:03 pm
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 I currently am using MS Access to maintain an item list and have a
method of synchronizing the data with QuickBooks Enterprise 3.0 (mult-
user mode). How can I prevent users in QuickBooks from adding or
changing items since the Access database will be used to manage the
list of items?


Posted by Allan Martin on April 9, 2007, 2:10 pm
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>I currently am using MS Access to maintain an item list and have a
> method of synchronizing the data with QuickBooks Enterprise 3.0 (mult-
> user mode). How can I prevent users in QuickBooks from adding or
> changing items since the Access database will be used to manage the
> list of items?


Tell them if they change it they are history.





Posted by Alex on April 10, 2007, 9:52 am
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>
>
> >I currently am using MS Access to maintain an item list and have a
> > method of synchronizing the data withQuickBooksEnterprise 3.0 (mult-
> > user mode). How can I prevent users inQuickBooksfrom adding or
> > changing items since the Access database will be used to manage the
> > list of items?
>
> Tell them if they change it they are history.

Thanks for the advise, but that is not in my job description.


Posted by L on April 10, 2007, 11:53 am
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>I currently am using MS Access to maintain an item list and have a
> method of synchronizing the data with QuickBooks Enterprise 3.0 (mult-
> user mode). How can I prevent users in QuickBooks from adding or
> changing items since the Access database will be used to manage the
> list of items?
>
You can't.

Well, at least not and let them still work in the file.

QB permissions system is not all that flexible. User's have access to
different 'areas' of the program. Giving a specific user access to the
inventory area, for example,


"gives a user the ability to:

§ Write purchase orders. Receive against purchase orders.

§ Make adjustments to inventory.

§ Maintain your list of inventory items.

§ Enter bills.

§ Edit an item's history.

§ Print purchase orders. To allow printing, you must select either
Full Access or "Create and print transactions" under Selective Access.

§ Create inventory, purchase, and vendor reports. To allow access
to these reports, you must select either Full Access or "Create transactions
and Create Reports" under Selective Access."




So, if you don't want folks to have access to the list of inventory items,
the administrator can deny them access to inventory. Of course, then they
can't do ANY of the other functions listed above.




Posted by TonyK on April 11, 2007, 8:42 pm
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>
using MS Access to maintain an item list and have a
> > method of synchronizing the data with QuickBooks Enterprise 3.0 (mult-
> > user mode). How can I prevent users in QuickBooks from adding or
> > changing items since the Access database will be used to manage the
> > list of items?
>
> You can't.
>
> Well, at least not and let them still work in the file.
>
> QB permissions system is not all that flexible. User's have access to
> different 'areas' of the program. Giving a specific user access to the
> inventory area, for example,
<SNIP>

Realistically, you have a personnel problem, not a software problem. I
would turn on the dreaded "Audit Tracking" feature, so that you can
confirm which username is misbehaving, and can then be disciplined
appropriately.

If they are making unauthorized/incorrect changes to the database,
this will at least CYA & explain to your boss(es) why you are wasting
so much time fixing things.

Perhaps then, a training class will take place to alleviate your
issues.

Otherwise, as above, you don't have much help for the system.

Good luck,

Tony


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