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Subject Author Date
Quickbooks 2006 multi-user backup John Aldrich 10-12-2006
Posted by John Aldrich on October 12, 2006, 8:49 am
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 I need to back up the database for a Quickbooks 2006 multi-user
install. I'm told that the last time they tried to dump it to a CD
using the built-in backup, it told the main user to go to "single-user"
mode and then it "hosed things up." I'm not sure exactly what that
means, and I intend to find out. In the meantime, can someone point me
to a "tutorial" on how to perform a backup in Quick Books? I'm not
going to be a Quickbooks user, I just need to be able to support it as
the network admin.
Thanks...
John

P.S. I'll be back to ask how to avoid/fix the problem with QuickBooks
when I have more details.


Posted by HeyBub on October 12, 2006, 10:40 am
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 John Aldrich wrote:
> I need to back up the database for a Quickbooks 2006 multi-user
> install. I'm told that the last time they tried to dump it to a CD
> using the built-in backup, it told the main user to go to
> "single-user" mode and then it "hosed things up." I'm not sure
> exactly what that means, and I intend to find out. In the meantime,
> can someone point me to a "tutorial" on how to perform a backup in
> Quick Books? I'm not going to be a Quickbooks user, I just need to be
> able to support it as the network admin.
> Thanks...
> John
>
> P.S. I'll be back to ask how to avoid/fix the problem with QuickBooks
> when I have more details.

You can't "backup" to a CD.

Very few programs can write to a CD - programs that can write to a CD are
super-special to handle the unique data storage methodologies of CD/DVD. For
example, there are physically no "tracks," "blocks," or "sectors" on a CD;
the data are transcribed in one giant honkin' spiral.

You must create a "backup" on the hard drive (using whatever method the
software application permits), then, using a special program (such as NERO),
place that backup file on a CD.

Be aware, also, that when the files are returned from the CD, they return in
a READ ONLY form.



Posted by John Aldrich on October 12, 2006, 11:01 am
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HeyBub wrote:
>
> You can't "backup" to a CD.
>
> Very few programs can write to a CD - programs that can write to a CD are
> super-special to handle the unique data storage methodologies of CD/DVD. For
> example, there are physically no "tracks," "blocks," or "sectors" on a CD;
> the data are transcribed in one giant honkin' spiral.
>
> You must create a "backup" on the hard drive (using whatever method the
> software application permits), then, using a special program (such as NERO),
> place that backup file on a CD.
>
> Be aware, also, that when the files are returned from the CD, they return in
> a READ ONLY form.
>
Yeah... I'm aware of the "read only" problem... I have been looking on
the QuickBooks Community forum and reading there. Apparently there's a
built-in function in QuickBooks to perform a backup to disk and then
burn the resulting "bkf" file to CD.

I was hoping someone could point me to a FAQ / tutorial on how to do
backups in QuickBooks, as I know nothing about the software, other than
it's an accounting package. :-)

Thanks.


Posted by scfundogs on October 12, 2006, 12:16 pm
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>
> I was hoping someone could point me to a FAQ / tutorial on how to do
> backups in QuickBooks, as I know nothing about the software, other than
> it's an accounting package. :-)

From within a Quickbooks file, choose File > Backup and choose the backup
location.

From outside of Quickbooks, choose your backup program of choice and include
the Quickbooks file location in your backup.

I have QB set to remind me to backup every 3 days or something like that but
I use Retrospect on my computers to run an automatic backup of my system
each night.

--
Tara



Posted by QB_Guru_Amy on October 12, 2006, 2:15 pm
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Hi John!

Good news - QuickBooks 2006 & 2007 can backup to a CD. Read how at:

http://www.quickbooks.com/helpcenter/DoSearch.aspx?kbID=adminn-filesn-taskdatabackupCDhtml

Here are some links that give instructions on how to backup. It's not
exactly a manual, but it may help:

http://www.quickbooks.com/helpcenter/DoSearch.aspx?kbID=adminn-filesn-taskschedulebackuphtml

http://www.quickbooks.com/helpcenter/DoSearch.aspx?kbID=adminn-filesn-taskdatabackuphtml

http://www.quickbooks.com/helpcenter/DoSearch.aspx?kbID=adminn-filesn-nmwbackupdetail3html

I hope this helps!
Amy

PS
You can also find answers on the QuickBooks backup forum at:
http://www.quickbooksgroup.com/.eeabc97/


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