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Posted by Jimmy on December 6, 2006, 8:48 pm
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Bump...
Same problem, new angle. I set up a group called GRPSales. I can add this to
the invoice and then "add line" under it for each item on my invoice, then
enter the text to appear on the invoice in the last line. On some invoices
however, I want to add expenses AND items to the invoice. I click
Time/Costs, select the expenses to add to the invoice, determine markup and
presto, QB creates a new line on the invoice for Reimb Group. I thought this
would work by simply adding the other items to this group instead of
GRPSales. Problem is, QB then adds the markup designated when I added the
expenses to the entire group, thus items are marked up twice. I can't add my
GRPSales to the Reimb Group or visa versa. Any suggestions??
Jimmy wrote:
> Next year I am hoping to change the way I bill my customers. I run a
> landscaping business where the majority of my income is from services
> (labor) while a smaller portion if from products that I sell.
> Currently, I bill my customers for time and materials.
> When I purchase materials, I set up the item in my inventory where it is
> assigned a cogs and income account and then I receive the item where I can
> assign its cost. Then when I bill the customer, I list labor and then each
> item that I used in the project which will then assign a sale price to the
> item.
> With this method, when I run various reports (P&L for instance) I can see
> under the appropriate cogs account, the amount that I purchased the
> materials for and the amount it sold for under the appropriate income
> account.
> Next year I want my bills to be much more condensed. I would like for them
> to only see a total for the project or perhaps a total for labor and a
> total
> for materials.
> My concerns/dilemma with this method is this...
> How will I be able to track cogs and income? I can obviously still receive
> items like I am now, but I am unable to figure out an efficient way to
> make
> the necessary income entries to account for the appropriate markup on the
> items. I could conceivably make an inventory adjustment and specify the
> appropriate income accounts but this does not allow me to "sell" the item
> for more than I bought it for.
> I am sure that this question is somewhat vague and/or unclear and there is
> a
> reason for this, I'm not really sure what I am asking. If someone could
> possibly point me in the direction of some material that might help me
> clarify what it is I am trying to accomplish or an explanation of some
> other
> ways to use QuickBooks for billing I would be greatly appreciative.
> Jimmy
> Use groups. Problem solved.
> All the items inside a group can be hidden when the invoice prints. You
> put what you want on the last line as it is the only one that prints.
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