Setting to avoid recording Zero (blank) transactions.

Posted by Captain Infinity on February 20, 2009, 2:39 pm

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Quickbooks Pro 2008, multi-user.

I really love that one can choose accounts to "pre-fill" when setting up
vendors, up to three accounts. I have a number of vendors whose bills often
fall into different categories and must be distributed to different accounts, so
this saves a lot of time scanning the list.

However, Quickbooks insists on recording a $0.00 transaction in the journal for
each and any of the pre-filled accounts that do not get an amount distributed to
them. So, for instance, if my vendor has pre-fill accounts for Shop Supplies,
Truck Expense, and Forklift expense, and the bill I receive only relates to Shop
Supplies, I'll see a journal entry that looks like:

>Keystone Battery 5920-00 Truck Expense $0.00

>Keystone Battery 5921-00 Forklift Expense $0.00

>Keystone Battery 5922-00 Shop Supplies $50.00

> ------

> $50.00

And my journal report becomes 3 times as long as it needs to, filled with
useless info.

So, my question is, is there a setting that will allow for suppression of
recording $0.00 transactions? The alternative is to "Clear Splits" each time I
have a single-account bill, but that undercuts the whole convenience of multiple
pre-filled accounts.

Thanks for your help.

**
Captain Infinity

Posted by Haskel LaPort on February 20, 2009, 2:59 pm

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No, you must delete the empty line manually.

> Quickbooks Pro 2008, multi-user.

> I really love that one can choose accounts to "pre-fill" when setting up

> vendors, up to three accounts. I have a number of vendors whose bills

> often

> fall into different categories and must be distributed to different

> accounts, so

> this saves a lot of time scanning the list.

> However, Quickbooks insists on recording a $0.00 transaction in the

> journal for

> each and any of the pre-filled accounts that do not get an amount

> distributed to

> them. So, for instance, if my vendor has pre-fill accounts for Shop

> Supplies,

> Truck Expense, and Forklift expense, and the bill I receive only relates

> to Shop

> Supplies, I'll see a journal entry that looks like:

>>Keystone Battery 5920-00 Truck Expense $0.00

>>Keystone Battery 5921-00 Forklift Expense $0.00

>>Keystone Battery 5922-00 Shop Supplies $50.00

>> ------

>> $50.00

> And my journal report becomes 3 times as long as it needs to, filled with

> useless info.

> So, my question is, is there a setting that will allow for suppression of

> recording $0.00 transactions? The alternative is to "Clear Splits" each

> time I

> have a single-account bill, but that undercuts the whole convenience of

> multiple

> pre-filled accounts.

> Thanks for your help.

> **

> Captain Infinity