can't figure out weird error

Posted by googleplex on December 6, 2008, 6:07 pm

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Hi, QBW users,

I'm using QB Pro 2007, and have a category for expenses for independt
sub-contractors. I did a job for a client, and entered a group on the
invoice, of which one of 7 sub-contractors appear. (The client doesn't
see each line, just the group heading).

My client paid the bulk of the money owed via wire transfer right
after the job finished, hen 2 weeks later paid off a few remaining
dollars.

Now I'm looking at end of th year reports, and when I look at this
client it lists the same sub-contractor job position as being paid
twice: once on the date of the wire transfer, and again on the date of
receiving a check for the small balance that remained.

Can anyone help me out here?

thanks

Posted by Golden California Girls on December 6, 2008, 6:47 pm

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googleplex wrote:

> Hi, QBW users,

> I'm using QB Pro 2007, and have a category for expenses for independt

> sub-contractors. I did a job for a client, and entered a group on the

> invoice, of which one of 7 sub-contractors appear. (The client doesn't

> see each line, just the group heading).

> My client paid the bulk of the money owed via wire transfer right

> after the job finished, hen 2 weeks later paid off a few remaining

> dollars.

> Now I'm looking at end of th year reports, and when I look at this

> client it lists the same sub-contractor job position as being paid

> twice: once on the date of the wire transfer, and again on the date of

> receiving a check for the small balance that remained.

> Can anyone help me out here?

You said there were two payments so it should show twice. Of course if you tell
us which report you are looking at you might get better answers.

Posted by googleplex on December 6, 2008, 10:37 pm

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I began by looking at P&L for the year, then noticed an expense
category (cost for sub-contractors) was showing an amount in the red,
when it should have been black. The red amount was what tipped me off
something was weird.

When I say there were 2 payments, the first payment covered about 99%
of the job, the second payment was the balance due, which was far less
than that particular sub-contractor's fee. There were 5 other
subcontractors but none of them appear twice the way this one does.

thanks

wrote:

> googleplex wrote:

> > Hi, QBW users,

> > I'm using QB Pro 2007, and have a category for expenses for independt

> > sub-contractors. I did a job for a client, and entered a group on the

> > invoice, of which one of 7 sub-contractors appear. (The client doesn't

> > see each line, just the group heading).

> > My client paid the bulk of the money owed via wire transfer right

> > after the job finished, hen 2 weeks later paid off a few remaining

> > dollars.

> > Now I'm looking at end of th year reports, and when I look at this

> > client it lists the same sub-contractor job position as being paid

> > twice: once on the date of the wire transfer, and again on the date of

> > receiving a check for the small balance that remained.

> > Can anyone help me out here?

> You said there were two payments so it should show twice. Of course if you

tell

> us which report you are looking at you might get better answers.

Posted by QBConsultant on December 7, 2008, 8:27 am

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If you received the money for a job you did--it would be income not an
expense and that is why it is showing up red in the expense section.
If you received 2 payments, then you will see it twice because there
were 2 transactions.

Michelle L. Long, CPA, MBA
Author of: Successful QuickBooks Consulting
Advanced Certified QuickBooks ProAdvisor
National Trainer for Intuit Accountant Trainer/Writer Network
http://www.SuccessfulQuickBooksConsulting.com
http://www.amazon.com/Successful-QuickBooks-Consulting-Comprehensive-starti=
ng/dp/1434810690

> I began by looking at P&L for the year, then noticed an expense

> category (cost for sub-contractors) was showing an amount in the red,

> when it should have been black. =A0The red amount was what tipped me off

> something was weird.

> When I say there were 2 payments, the first payment covered about 99%

> of the job, the second payment was the balance due, which was far less

> than that particular sub-contractor's fee. =A0There were 5 other

> subcontractors but none of them appear twice the way this one does.

> thanks

> wrote:

> > googleplex wrote:

> > > Hi, QBW users,

> > > I'm using QB Pro 2007, and have a category for expenses for independt

> > > sub-contractors. =A0I did a job for a client, and entered a group on =

the

> > > invoice, of which one of 7 sub-contractors appear. (The client doesn'=

> > > see each line, just the group heading).

> > > My client paid the bulk of the money owed via wire transfer right

> > > after the job finished, hen 2 weeks later paid off a few remaining

> > > dollars.

> > > Now I'm looking at end of th year reports, and when I look at this

> > > client it lists the same sub-contractor job position as being paid

> > > twice: once on the date of the wire transfer, and again on the date o=

> > > receiving a check for the small balance that remained.

> > > Can anyone help me out here?

> > You said there were two payments so it should show twice. =A0Of course =

if you tell

> > us which report you are looking at you might get better answers.- Hide =

quoted text -

> - Show quoted text -

Posted by googleplex on December 8, 2008, 7:27 am

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Hi, everyone,

Fist, thank you for your help, I appreciate it!

Here's a segment of the P&L report pertaining to sub-contractors:

New Media
Westin
Check 10/6/2008 9371 New
Media:Westin JS
Enterprises
250.00 250.00 250.00
Invoice 10/6/2008 98693 New
Media:Westin New Media:Westin Labor for a
gaffer -850.00 -815.22
-565.22
Invoice 10/22/2008 98693 New
Media:Westin New Media:Westin Labor for a
gaffer -850.00 -34.78
-600.00
Check 11/5/2008 9395 New
Media:Westin Telript
DC 275.00
275.00 -325.00
Total Westin

The first and last items are checks I wrote to subcontractors, which
as it should be. But the middle two items are from the invoice.
Please note this item ("gaffer") only appears once on the invoice, but
twice in the report. The item ("gaffer") is part of a group
consisting of 7 items, but "gaffer" is the only item of this group to
appear on the report. And it appears twice!

Any thoughts on this?

thanks

> If you received the money for a job you did--it would be income not an

> expense and that is why it is showing up red in the expense section.

> If you received 2 payments, then you will see it twice because there

> were 2 transactions.

> Michelle L. Long, CPA, MBA

> Author of: Successful QuickBooks Consulting

> Advanced Certified QuickBooks ProAdvisor

> National Trainer for Intuit Accountant Trainer/Writer

Networkhttp://www.SuccessfulQuickBooksConsulting.comhttp://www.amazon.com/Successful-QuickBooks-Consulting-Comprehensive-...

> > I began by looking at P&L for the year, then noticed an expense

> > category (cost for sub-contractors) was showing an amount in the red,

> > when it should have been black. The red amount was what tipped me off

> > something was weird.

> > When I say there were 2 payments, the first payment covered about 99%

> > of the job, the second payment was the balance due, which was far less

> > than that particular sub-contractor's fee. There were 5 other

> > subcontractors but none of them appear twice the way this one does.

> > thanks

> > wrote:

> > > googleplex wrote:

> > > > Hi, QBW users,

> > > > I'm using QB Pro 2007, and have a category for expenses for independt

> > > > sub-contractors. I did a job for a client, and entered a group on the

> > > > invoice, of which one of 7 sub-contractors appear. (The client doesn't

> > > > see each line, just the group heading).

> > > > My client paid the bulk of the money owed via wire transfer right

> > > > after the job finished, hen 2 weeks later paid off a few remaining

> > > > dollars.

> > > > Now I'm looking at end of th year reports, and when I look at this

> > > > client it lists the same sub-contractor job position as being paid

> > > > twice: once on the date of the wire transfer, and again on the date of

> > > > receiving a check for the small balance that remained.

> > > > Can anyone help me out here?

> > > You said there were two payments so it should show twice. Of course if

you tell

> > > us which report you are looking at you might get better answers.- Hide

quoted text -

> > - Show quoted text -