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Posted by Laura on February 23, 2007, 5:27 pm
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>
>>
>>> Hi,
>>>
>>> I am using Quickbooks for a small business (learning center). For
>>> some of my students part of the tuition payment is done by parents
>>> and part by a government agency. I was wondering how can I apply
>>> payment from multiple sources to one job. My first thought was to
>>> creat one customer called "Government Agency" and list all students
>>> (each registered in different subjects) as jobs of the big customer,
>>> but this seems to be a very rudimentary way.
>>>
>>> I was wondering what is a better way to handle this case?
>>>
>>> Thanks
>>>
>>> Per
>>
>> If you don't have to bill the separate paying entities individually
>> then you create one invoice for tuition per student (customer) and
>> receive many payments against it.
>>
>
> Thanks for the prompt response. I am still not quite clear though. After
> creating one invoice per student (job), I can apply the the part of the
> payment receieved from parent (customer) to him. But how can I apply the
> payment received from the agency? Should I enter the agency as a
> customer? As far as I uderstand I can receive a payment only from a
> customer and apply that payment for a job that corresponds to that
> customer.
>
> In my case each parent is customer and each learning subject for each
> child is a job for that customer. It seems that the government agency
> that pays a sum check for many students each month falls outside this
> "cutomer/job" tree.
>
> Thanks for any help!
I used to work at a school where some of our tuition was paid by the state
unemployment agencies. We made the county the customer. I was using a
different software that did not have jobs but you would then add each
student as a job under this customer. When the check from the government
comes in just apply it to the appropriate student's job.
>
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