quick beginner question about vendors

Posted by dpb on January 31, 2009, 5:07 pm

Please log in for more thread options

Laura wrote:
...

> Sub accounts work if that info is really needed on the financial

> reports. Using class or the memo field would also allow you to quickly

> tally the payments by radio station.

Since it's advertising, one would presume it's valid business expense so
ought to be in an expense account tied to appropriate return line.
Don't think either alternative would do that, at least w/ any convenience.

--

Posted by Laura on January 31, 2009, 5:25 pm

Please log in for more thread options

> Laura wrote:

> ...

>> Sub accounts work if that info is really needed on the financial reports.

>> Using class or the memo field would also allow you to quickly tally the

>> payments by radio station.

> Since it's advertising, one would presume it's valid business expense so

> ought to be in an expense account tied to appropriate return line. Don't

> think either alternative would do that, at least w/ any convenience.

I agree that the expenses belong on the advertising account.

But unless there were reasons to show those expenses separately on the P&L I
would use an alternative means to produce totals by radio station. This is
for management reporting not financial or tax reporting purposes. I don't
believe that this is an appropriate use of subaccounts.

Posted by dpb on January 31, 2009, 6:20 pm

Please log in for more thread options

Laura wrote:

>> Laura wrote:

>> ...

>>> Sub accounts work if that info is really needed on the financial

>>> reports. Using class or the memo field would also allow you to

>>> quickly tally the payments by radio station.

>> Since it's advertising, one would presume it's valid business expense

>> so ought to be in an expense account tied to appropriate return line.

>> Don't think either alternative would do that, at least w/ any

>> convenience.

> I agree that the expenses belong on the advertising account.

> But unless there were reasons to show those expenses separately on the

> P&L I would use an alternative means to produce totals by radio station.

> This is for management reporting not financial or tax reporting

> purposes. I don't believe that this is an appropriate use of subaccounts.

Whatever...take your choice...

--

Posted by Ron Anderson on February 1, 2009, 10:49 am

Please log in for more thread options

>> Can I have to seperate vendors, both with the same print on check name,

>> so that when I pay both their invoices the system only generates one

>> check?

>> We are advertising on two different radio stations that are owned by the

>> same parent company so I only want to generate one check at the end of

>> the month but keep them seperate in the system.

> Anyone?

You do not say if you use the pay bills feature or not. I do not and do
this.
Write one check to Big time radio for the total amount. The in the accounts
section appropriate the amounts to each individual station. You must have
them each set up as a vendor, I would assume as sub accounts of advertising.
I do this when paying my Amex bill. My Google and Yahoo advertising, ISP
charges, some Phone items, Office supplies etc.

--
Ron Anderson A1 Sewing Machine
18 Dingman Rd Sand Lake, NY 12153
http://www.a1sewingmachine.com

Posted by viglen on February 2, 2009, 3:55 pm

Please log in for more thread options

> Can I have to seperate vendors, both with the same print on check name, s=

> that when I pay both their invoices the system only generates one check?

> We are advertising on two different radio stations that are owned by the

> same parent company so I only want to generate one check at the end of th=

> month but keep them seperate in the system.

Have you tried to contact the customer support team?
I have used them many times and they are very helpful.
They have different levels of support members to help even the most
complicated questions and problems regarding their POS Software.

1-888-320-7276
QuickBooks: Basic, Pro and Premier and Customer Manager

1-800-348-0254
QuickBooks: Point of Sale

1-866-340-QBES
QuickBooks: Enterprise Solutions

1-800-881-2079
QuickBooks: Simple Start Desktop Edition

Hours of Operation:1
(Pacific time)

Point of Sale:
Mon-Fri 6 A.M. to 8 P.M.
Sat & Sun 7 A.M. to 4 P.M.

All others:
Mon-Fri 6 A.M. to 6 P.M.

Support,
www.AlexandriaComputers.com