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Posted by Andrew on October 8, 2007, 7:56 pm
Please log in for more thread options Max wrote:
> Guy Scharf wrote:
>> You said your files are named "QDATA." That implies to me that you
>> let Quicken use its default name for data files rather than choosing
>> your own. When you do File/New from Quicken, you can type in any
>> name you wish. For example, one set of files could be named
>> Personal and the other Business.
>>
>> In general, I'd set up one Quicken file (actually a set of files, but
>> Quicken keeps that all straight for you) for personal use and another
>> for business.
>
> I started to suspect my understanding of the inner workings of Quicken
> were skewed last week when I realized all three QData files were the
> same size - 3,996 KB.
>
> Apparently I thought I needed a separate folder for each account when
> I
> set this all up a number of years ago.
>
> What I was doing was, after updating transactions from my bank for
> each individual account I would go to File | Backup. I would choose
> the QDATA.QDF file from Personal Banking (for example) and back it up
> to a Quicken DataPersonal Banking folder on a different drive.
> After updating my
> USBank Business account I would do the same, Choose the QDATA.QDF
> from my Business Banking account and back it up to a Business Banking
> folder on a different drive. All I was doing was keeping three
> backups
> each time.
>
> OK, so right now I have my three accounts - US Bank Personal, US Bank
> Business and Washington Mutual - all in the same QDATA file. Is there
> any way to separate them so they have their own QDATA file? Or is
> that even necessary? I have them all under Cash Flow Accounts, if
> that makes any difference.
>
> Gentlemen, I appreciate your help.
1) "Is there any way to separate them so they have their own QDATA file? "
If you didn't use any transfers from one account to the other, you can use
the Quicken file copy function to copy QDATA to some other fileset using a
different name, then simply delete the account(s) that you don't want in one
or the other, keeping all three accounts viable in one or the other. Maybe
one would contain just your personal, the other the business. (Just keep a
copy before you do anything drastic to recover!) Then you can rename QDATA
to some other meaningful name as was previously mentioned, and the copied
account to another meaningful name (in my other example, I used MAXPERS and
MAXBUS).
2) "Or is that even necessary? "
Again, as far as Quicken is concerned, no! As far as some people think you
should never comingle business and personal accounts in bookkeeping systems,
yes.
Personally, I'd keep two SEPARATE Quicken file sets, one for business, one
for personal use. YMMV.
--
-------------------------------------------------------------
Regards -
- Andrew
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