Dealing with Multiple backups

Posted by PT on July 6, 2009, 6:52 pm

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Quicken 2007 Deluxe R5

I have a Quicken personal account, a corporate account and a retirement plan
account. They've run for years without a hitch.

Recently I was testing something, screwed it up, and decided to restore a
previous
backup. It worked. But now, each time I start up QB I get this screen

Get Started with Quicken 2007
What do you want to do?

I select the choice "Open a file located on this computer. This opens a
windows folder display of the Program Files | Quicken folder and displays
the Corporate operating file, the Plan operating file, and several Personal
operating files.

I select the correct personal file, or the plan or corporate file and the
program opens normally

But it's an annoyance. Why is it doing this? How can I tell Quicken which
is the correct account?

--

PT

Posted by R. C. White on July 6, 2009, 10:43 pm

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Hi, PT.

I think you're confusing me with your use of the words "account" and "file".
These words do not always mean the same thing in Quicken-speak as in
accountant-speak - or in everyday conversation.

I THINK you mean you have 3 Quicken FILES - each of which is actually a
fileset of several related files. (Let's call them Pers.qdf, Corp.qdf and
IRA.qdf, OK?) Within each file, you have at least one and probably several
ACCOUNTS. In Pers.qdf, for example, there would be your personal checking
account, maybe a savings account, perhaps accounts for a home, a car - and
offsetting liability accounts. Corp.qdf would have the company's checking
account, plus maybe equipment and other asset accounts. IRA.qdf would have
accounts for your retirement assets.

Is that what you meant? If you really meant 3 accounts, then they might all
be included within a single PT.qdf file.

How did you select between Pers, Corp and IRA before you "screwed it up, and
decided to restore a previous backup"?

If you really had 3 filesets, then you should have 3 backup sets, and each
could be restored individually. Once each file is restored and re-saved as
a .qdf file, you should be able to launch Quicken with THAT file loaded by
browsing in Windows Explorer to the particular .qdf file and double-clicking
on it. And you could create a separate shortcut on your desktop for each
.qdf file.

Fill in some of the details for us and we should be able to give you more
specific guidance. Be clear as to whether you mean "accounts" or "files" -
in Quicken-speak.

RC
--
R. C. White, CPA
San Marcos, TX
(Retired. No longer licensed to practice public accounting.)
rc@grandecom.net
Microsoft Windows MVP
(Using Quicken Deluxe 2009 and Windows Live Mail in Win7 x64)

> Quicken 2007 Deluxe R5

> I have a Quicken personal account, a corporate account and a retirement

> plan

> account. They've run for years without a hitch.

> Recently I was testing something, screwed it up, and decided to restore a

> previous

> backup. It worked. But now, each time I start up QB I get this screen

> Get Started with Quicken 2007

> What do you want to do?

> I select the choice "Open a file located on this computer. This opens a

> windows folder display of the Program Files | Quicken folder and displays

> the Corporate operating file, the Plan operating file, and several

> Personal

> operating files.

> I select the correct personal file, or the plan or corporate file and the

> program opens normally

> But it's an annoyance. Why is it doing this? How can I tell Quicken

> which

> is the correct account?

> --

> PT

Posted by PT on July 6, 2009, 11:24 pm

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Sorry for the confusion. These are .QDF files. So for example the Windows
folder display shows the following three files:

PERS.QDF
PERS20090620.QDF
PERS200906201QDF

The correct file is the last.

I also have on the display two corporation files:

CORP.QDF
CORP_20090620.QDF

These two produce identical results.

But in either case I'd like to put the other two to bed, so to speak, so
that, as previously
when I start up QB, it opens directly either to the correct personal or
corporate file, depending on which I used last.

--

PT

> Hi, PT.

> I think you're confusing me with your use of the words "account" and

> "file". These words do not always mean the same thing in Quicken-speak as

> in accountant-speak - or in everyday conversation.

> I THINK you mean you have 3 Quicken FILES - each of which is actually a

> fileset of several related files. (Let's call them Pers.qdf, Corp.qdf and

> IRA.qdf, OK?) Within each file, you have at least one and probably

> several ACCOUNTS. In Pers.qdf, for example, there would be your personal

> checking account, maybe a savings account, perhaps accounts for a home, a

> car - and offsetting liability accounts. Corp.qdf would have the

> company's checking account, plus maybe equipment and other asset accounts.

> IRA.qdf would have accounts for your retirement assets.

> Is that what you meant? If you really meant 3 accounts, then they might

> all be included within a single PT.qdf file.

> How did you select between Pers, Corp and IRA before you "screwed it up,

> and decided to restore a previous backup"?

> If you really had 3 filesets, then you should have 3 backup sets, and each

> could be restored individually. Once each file is restored and re-saved

> as a .qdf file, you should be able to launch Quicken with THAT file loaded

> by browsing in Windows Explorer to the particular .qdf file and

> double-clicking on it. And you could create a separate shortcut on your

> desktop for each .qdf file.

> Fill in some of the details for us and we should be able to give you more

> specific guidance. Be clear as to whether you mean "accounts" or

> "files" - in Quicken-speak.

> RC

Posted by R. C. White on July 7, 2009, 12:23 am

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Hi, PT.

Thanks for the clarification.

Never use a backup file as your working file. Restore PERS200906201QDF from
backup, verify that it is your most-current version, and then save it as
PERS.QDF. Since your CORP file is identical to its backup, just load
CORP.QDF, verify that it is current, and then Exit Quicken. The next time
you start Quicken, it should automatically load your CORP file. On
Quicken's File menu, your PERS.QDF file should be listed; if you click that,
it should - after confirming that's what you want - load PERS, replacing
CORP. If you then Exit Quicken with PERS as the current file, it should be
the default next time you start Quicken.

I haven't used Q2007 in a couple of years, but I believe this behavior has
been unchanged for several versions now.

RC
--
R. C. White, CPA
San Marcos, TX
(Retired. No longer licensed to practice public accounting.)
rc@grandecom.net
Microsoft Windows MVP
(Using Quicken Deluxe 2009 and Windows Live Mail in Win7 x64)

> Sorry for the confusion. These are .QDF files. So for example the

> Windows folder display shows the following three files:

> PERS.QDF

> PERS20090620.QDF

> PERS200906201QDF

> The correct file is the last.

> I also have on the display two corporation files:

> CORP.QDF

> CORP_20090620.QDF

> These two produce identical results.

> But in either case I'd like to put the other two to bed, so to speak, so

> that, as previously

> when I start up QB, it opens directly either to the correct personal or

> corporate file, depending on which I used last.

> --

> PT

>> Hi, PT.

>> I think you're confusing me with your use of the words "account" and

>> "file". These words do not always mean the same thing in Quicken-speak as

>> in accountant-speak - or in everyday conversation.

>> I THINK you mean you have 3 Quicken FILES - each of which is actually a

>> fileset of several related files. (Let's call them Pers.qdf, Corp.qdf

>> and IRA.qdf, OK?) Within each file, you have at least one and probably

>> several ACCOUNTS. In Pers.qdf, for example, there would be your personal

>> checking account, maybe a savings account, perhaps accounts for a home, a

>> car - and offsetting liability accounts. Corp.qdf would have the

>> company's checking account, plus maybe equipment and other asset

>> accounts. IRA.qdf would have accounts for your retirement assets.

>> Is that what you meant? If you really meant 3 accounts, then they might

>> all be included within a single PT.qdf file.

>> How did you select between Pers, Corp and IRA before you "screwed it up,

>> and decided to restore a previous backup"?

>> If you really had 3 filesets, then you should have 3 backup sets, and

>> each could be restored individually. Once each file is restored and

>> re-saved as a .qdf file, you should be able to launch Quicken with THAT

>> file loaded by browsing in Windows Explorer to the particular .qdf file

>> and double-clicking on it. And you could create a separate shortcut on

>> your desktop for each .qdf file.

>> Fill in some of the details for us and we should be able to give you more

>> specific guidance. Be clear as to whether you mean "accounts" or

>> "files" - in Quicken-speak.

>> RC

Posted by PT on July 8, 2009, 8:00 pm

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OK, but I still have a few questions.

1. Previously, when I opened QKN, it would open to the last file I had
worken on.

Now, it always presents the question I described in the first message.

2. I manually removed the PERS files, since the active files are now
PERS_200906201.QDF.
Then I try to rename PERS_200906201.QDF using File Operations | Rename

I enter PERS_200906201.QDF in the "File Name" box, and
PERS in the "New Name" box.

I get the following message: "Could not find the file PERS_200906201"

--

PT

> Hi, PT.

> Thanks for the clarification.

> Never use a backup file as your working file. Restore PERS200906201QDF

> from backup, verify that it is your most-current version, and then save it

> as PERS.QDF. Since your CORP file is identical to its backup, just load

> CORP.QDF, verify that it is current, and then Exit Quicken. The next time

> you start Quicken, it should automatically load your CORP file. On

> Quicken's File menu, your PERS.QDF file should be listed; if you click

> that, it should - after confirming that's what you want - load PERS,

> replacing CORP. If you then Exit Quicken with PERS as the current file,

> it should be the default next time you start Quicken.

> I haven't used Q2007 in a couple of years, but I believe this behavior has

> been unchanged for several versions now.

> RC

> --

> R. C. White, CPA

> San Marcos, TX

> (Retired. No longer licensed to practice public accounting.)

> rc@grandecom.net

> Microsoft Windows MVP

> (Using Quicken Deluxe 2009 and Windows Live Mail in Win7 x64)

>> Sorry for the confusion. These are .QDF files. So for example the

>> Windows folder display shows the following three files:

>> PERS.QDF

>> PERS20090620.QDF

>> PERS200906201QDF

>> The correct file is the last.

>> I also have on the display two corporation files:

>> CORP.QDF

>> CORP_20090620.QDF

>> These two produce identical results.

>> But in either case I'd like to put the other two to bed, so to speak, so

>> that, as previously

>> when I start up QB, it opens directly either to the correct personal or

>> corporate file, depending on which I used last.

>> --

>> PT

>>> Hi, PT.

>>>

>>> I think you're confusing me with your use of the words "account" and

>>> "file". These words do not always mean the same thing in Quicken-speak

>>> as in accountant-speak - or in everyday conversation.

>>>

>>> I THINK you mean you have 3 Quicken FILES - each of which is actually a

>>> fileset of several related files. (Let's call them Pers.qdf, Corp.qdf

>>> and IRA.qdf, OK?) Within each file, you have at least one and probably

>>> several ACCOUNTS. In Pers.qdf, for example, there would be your

>>> personal checking account, maybe a savings account, perhaps accounts for

>>> a home, a car - and offsetting liability accounts. Corp.qdf would have

>>> the company's checking account, plus maybe equipment and other asset

>>> accounts. IRA.qdf would have accounts for your retirement assets.

>>>

>>> Is that what you meant? If you really meant 3 accounts, then they might

>>> all be included within a single PT.qdf file.

>>>

>>> How did you select between Pers, Corp and IRA before you "screwed it up,

>>> and decided to restore a previous backup"?

>>>

>>> If you really had 3 filesets, then you should have 3 backup sets, and

>>> each could be restored individually. Once each file is restored and

>>> re-saved as a .qdf file, you should be able to launch Quicken with THAT

>>> file loaded by browsing in Windows Explorer to the particular .qdf file

>>> and double-clicking on it. And you could create a separate shortcut on

>>> your desktop for each .qdf file.

>>>

>>> Fill in some of the details for us and we should be able to give you

>>> more specific guidance. Be clear as to whether you mean "accounts" or

>>> "files" - in Quicken-speak.

>>>

>>> RC